how can we create items correctly? -pictures would help

Hi, if I try to upload an image of a piece I have or one I want that I can't find in the catalogue, creating a new item seems to be the best idea, but how can I make sure it's not already listed if there are so many possible un-specific names of pieces with no photos -one of which might be the piece I'm looking for. Perhaps it's really not there and I just can't give it a good enough name for it to be accepted. I keep trying. It really would be easier if we could upload a photo when we submit an item creation form.
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